HH
Harvest House
Staff Portal

Operations built for
the local church

Register members, track outreach leads, and manage follow-ups — all from a single workspace designed for your team.

342
Total Members
47
Active Leads
12
New (30d)
89
Converted
Membership growth
James Moyo registered as a new member
Follow-up logged for Sarah Ncube
Lead converted — Emmanuel Dube
Members
Full registry with profiles
Altar Calls
Convert & baptism tracking
Home Groups
Area directory & map view
Evangelism
Leads, follow-ups & pipeline
01

Member intake

Register and manage your full congregation

Capture member profiles, track membership status, baptism records, and ministry involvement — all from the staff portal without needing admin access.

Member profiles with full history
Baptism and ministry tracking
One-step registration flow
New Member Registration
First name
Last name
Email address
Phone number
Date of birth
Ministry
Save Member
02

Evangelism

Track every outreach lead from contact to conversion

Log new contacts, assign follow-up actions, and move leads through your pipeline until they convert to full members. One-click conversion to member record.

Lead intake and status tracking
Structured follow-up log
One-click lead-to-member conversion
Outreach Pipeline
New Contact
Emmanuel D.
Grace M.
Following Up
Ruth N.
Peter C.
Joy A.
Converted
Sarah T.
Daniel M. moved to Following Up
03

Altar Calls

Register new converts and track water baptism

Log every altar call during service in seconds. Follow-ups are auto-scheduled 3 days out. Track baptism interest — ASAP, not urgent, or already baptized — and mark completions from the dashboard.

Rapid altar call registration
Auto-scheduled follow-up in 3 days
Water baptism interest tracking
Altar Calls
4 converts
4
Total
2
Want Baptism
1
Baptized
Tendai MoyoASAP
Faith NcubeNot urgent
David ChisiBaptized
Joy MutasaASAP
04

Home Groups

Organise your congregation by neighbourhood

Create cell groups by location, assign leaders, and view a live directory of every member in that area. Export the list as a CSV or view member clusters on an interactive map.

Area-based member directory
Interactive map with member locations
CSV export to share with leaders
Home Groups
Avondale Cell12 members
📍 Avondale👤 Grace M.📅 Wednesday
Borrowdale Cell9 members
📍 Borrowdale👤 Peter C.📅 Friday
Selbourne Cell15 members
📍 Selbourne Park👤 Ruth N.📅 Thursday
Map view · Area directory · CSV export
05

Follow-ups

Nothing falls through the cracks

Keep every follow-up interaction logged and visible. Know where each person is in the care journey at any point in time.

Timestamped interaction log
Status-based prioritisation
Full lead activity history
Follow-up Log
Grace Mutasa
Called — will visit Sunday
Done
Emmanuel Dube
Sent invite to midweek service
Done
Ruth Ncube
No answer — try again Thursday
Pending
Peter Chikwanda
Scheduled home visit
Pending
06

Directory

A live, searchable member directory

Browse the full congregation, filter by ministry or status, and access individual profiles directly from the registry view.

Real-time search and filter
Ministry and status grouping
Direct profile access
Member Directory
Search…
JM
James M.
Worship
SN
Sarah N.
Youth
ED
Emmanuel D.
Ushers
GT
Grace T.
Media
PC
Peter C.
Worship
RN
Ruth N.
Choir
342 members · 12 new this month

Ready to get started?

Your team can be registering members and tracking outreach from day one.

Open Staff Portal